How to create an offline address book Exchange 2007
August 15, 2009Configure Exchange 2007 for BES 5.0 upgrade
August 15, 2009Applies to: Exchange Server 2007 SP1, Exchange Server 2007 Topic Last Modified: 2007-08-24
This topic explains how to use the Exchange Management Console or the Exchange Management Shell to configure public folder replication and to set the public folder replication schedule for a specific public folder. For information about how to configure the public folder replication schedule for a public folder database, see How to Set the Replication Schedule for a Public Folder Database.
Before You BeginBefore you perform the following procedure, you must perform the actions in one of the following sections based on whether you are working with the release to manufacturing (RTM) version of Microsoft Exchange Server 2007 or Exchange 2007 Service Pack 1 (SP1).
For more information about permissions, delegating roles, and the rights that are required to administer Exchange 2007, see Permission Considerations.
Permissions and Prerequisites for the RTM Version of Exchange 2007
To configure public folder settings in the RTM version of Exchange 2007, the account you use must be delegated the following:
- Exchange Server Administrator role and local Administrators group for the target server
Also, before you perform this procedure, be aware that in the RTM version of Exchange 2007, public folders are managed only in the Exchange Management Shell. You cannot use the Exchange Management Console.
Permissions and Prerequisites for Exchange 2007 SP1
To configure public folder settings, the account you use must be delegated the following:
- Exchange Public Folder Administrator role and local Administrators group for the target server
ProcedureExchange Server 2007 SP1
To use the Exchange Management Console to configure public folder replication- Start the Exchange Management Console.
- In the console tree, click Toolbox.
- In the result pane, click Public Folder Management Console, and then in the action pane, click Open Tool. The Public Folder Management Console appears.
- In the public folder tree, click or expand Default Public Folders, and then select the parent public folder of the public folder that you want to configure.
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Note:To configure replication for the offline address book (OAB) or for Schedule+ free and busy information, expand System Public Folders, and then click OFFLINE ADDRESS BOOK or SCHEDULE+ FREE BUSY. - In the result pane, select the public folder for which you want to configure replication.
- In the action pane, click Properties.
- In <Public Folder> Properties, click the Replication tab.
- To add a public folder database to the list of replicas, click Add.
- In Select Public Folder Database, select the public folder database on which to replicate the public folder, and then click OK.
- By default, Exchange uses the replication schedule that is set on the public folder database. To create a custom replication schedule for the public folder, clear the Use public folder database replication schedule check box and use the following settings in the corresponding list:
- Never Run The public folder is not replicated.
- Always Run The replication process is initiated during the replication interval that is set for the public folder database.
- Run every hour The replication process is initiated every hour.
- Run every 2 hours The replication process is initiated every 2 hours.
- Run every 4 hours The replication process is initiated every 4 hours.
- Use Custom Schedule The replication process uses the customized schedule that you create in Step 12.
- To create a customized schedule, click Customize.Note:
If you want to use a customized schedule, you must select Use Custom Schedule from the interval list. - To set the schedule, click the time grid in the Schedule dialog box. Public folder replication will run during the time slots that you specify. You can select the same time slot every day by clicking a column header for a specific time slot. You can select an entire day by clicking the name of that day.Note:
The default time slot for the grid is one hour. For finer control, you can change the schedule grid to 15 minute intervals by clicking 15 minute. Scheduled intervals must be at least 15 minutes apart. - Click OK to close the Schedule dialog box.
- To specify the age limit for items in this public folder, type the number of days in the Local replica age limit (days) box. Items that have reached the age limit are deleted.
- Click OK to close <Public Folder> Properties and to save your changes.
To use the Exchange Management Shell to configure public folder replication- To set the public folder named My Public Folder so that it does not use the default replication schedule of the public folder database and replicates to PFDatabase02 on Server02 and PFDatabase03 on Server03, run the following command.
Set-PublicFolder "My Public Folder" -UseDatabaseReplicationSchedule: $False -Replicas "Server02PFDatabase02","Server03PFDatabase03"
- To set a public folder so that it always uses the default replication schedule of the public folder database, run the following command.
Set-PublicFolder "My Public Folder" -ReplicationSchedule Always
- To set a public folder so that it replicates only during the weekend, run the following command.
Set-PublicFolder MyPublicFolder -ReplicationSchedule "Saturday.12:00 AM-Monday.12:00 AM"
Note:The public folder replication schedule uses the format: “Weekday.Hour:Minute [AM/PM]-Weekday.Hour:Minute [AM/PM]”
Exchange Server 2007 RTM
To use the Exchange Management Shell to configure public folder replication- To set a public folder named My Public Folder so that it does not use the default replication schedule of the public folder database and replicates to the PFDatabase02 on Server02 and PFDatabase03 on Server03, run the following command.
Set-PublicFolder "My Public Folder" -UseDatabaseReplicationSchedule: $False -Replicas "Server02PFDatabase02","Server03PFDatabase03"
- To set a public folder so that it always uses the default replication schedule of the public folder database, run the following command.
Set-PublicFolder "My Public Folder" -ReplicationSchedule Always
- To set a public folder so that it replicates only during the weekend, run the following command.
Set-PublicFolder MyPublicFolder -ReplicationSchedule "Saturday.12:00 AM-Monday.12:00 AM"
Note:The public folder replication schedule uses the format: “Weekday.Hour:Minute [AM/PM]-Weekday.Hour:Minute [AM/PM]”
